Biomedica Privacy Policy – Job Applicants
Effective: 09/02/2024
This Privacy Policy (together with any other documents referred to herein) sets
out the basis on which Biomedica collects and processes your personal data in
connection with our recruitment processes. When we refer to ourselves as “we"
or "Biomedica," we mean Biomedica GMBH, having its registered address at:
Wolfratshauser Strasse 96, 82049 Pullach i. Isartal, Germany, and all its
subsidiary companies. Our sites may contain links to third party
websites/content/services that are not owned or controlled by Biomedica.
Biomedica is not responsible for how these properties operate or treat your
personal data, so we recommend that you read the privacy policies and terms
associated with these third parties’ properties carefully.
The aim of this Privacy Policy is to inform job applicants (hereinafter “you” or
“your”) on how your data is processed under data protection laws and
regulations applicable at the regional or country level, in the jurisdictions in
which Biomedica is either physically established or carries out its business
operations. This Privacy Policy applies for job applicants applying as employees
and as contractors of Biomedica.
Where you apply for a job opening posted by Biomedica, these Privacy Notice
provisions will apply to our processing of your personal information in addition
to our other Privacy Policy which has been provided to you separately or is
available on our website. See: Privacy Policy | Biomedica
Where you apply for a job opening via the application function on a job site or
similar online service provider, you should note that the relevant provider may
retain your personal data and may also collect data from Biomedica in respect of
the progress of your application. Any use by the service provider of your data
will be in accordance with the service provider’s Privacy Notice.
Information that we collect from you
Information You Provide
We collect personal information from you in connection with your jobapplication, communication, and future career opportunities at Biomedica.
Information we collect includes:
Information for contact - name, address, telephone number/s, e-mail
address/ess, and other contact information.Application Documents - CV, résumé, and cover letter.
Previous Experience - previous work, on the job and other relevant
experience.Educational background - education, including level, type, subject-matter,
degrees, diplomas, certificates, and issuing institutions/bodies.Position of Interest - positions, roles, and prospects of interest, and if
applicable, position suggested.Skills and competencies - knowledge, skills, languages, and other related
competencies.Certifications held - professional and other work-related certificates,
authorizations and endorsements held.Reference Details - information you provide related to work/professional
references and references informationOnline Information - application identifiers, internet protocol (IP) address
and device identifiers that may be automatically collected.Communication Preferences - preferred communication method and
language in case relevant.Recruitment/interview meeting/event Information - dietary restrictions,
travel and accommodation details, and other details specific to a
particular recruiting interview, meeting, or other event.Work Authorization - work authorization status and relevant visa or other
immigration information.Conflict of Interests Information - Information on personal relationships
and external board memberships to non-Biomedica companies, close
personal relationships which may present potential conflict of interests
such as close personal relationships with healthcare professionals,
government officials, third party intermediaries, competitors, suppliers,
etc; appointments, roles, and other information that may present
potential conflict of interest with Biomedica, only when requested in
relation to shortlisted candidates.Other Information - any other information you otherwise elect to provide
to us (e.g., employment preferences, willingness to relocate, current
salary and benefits packages, desired salary and desired benefits
packages, awards, or professional memberships).
We may also inquire about criminal records certificates following a conditionaloffer of employment, where permitted by applicable law.
Except as specifically requested or legally required, we ask that you avoidsubmitting information in your application which may be deemed as sensitiveinformation. Sensitive information includes data about your race, religion,ethnicity, nationality or national origin, age, gender identity, sex life or practicesor sexual orientation, marital status, medical or health information (includingdisability status), genetic or biometric information, political or philosophicalbeliefs, political party or trade union membership, veteran status, photographs,background check information, judicial data, such as criminal records orinformation on other judicial or administrative proceedings.
Any information you submit through the Biomedica sites or which you otherwiseshare with our recruitment specialist must be true, complete, and notmisleading. Purposely submitting inaccurate, incomplete, or misleadinginformation may lead to rejection of your application during the applicationprocess or, if identified after employed with Biomedica, disciplinary actionincluding immediate termination of employment. In addition, it is yourresponsibility to ensure that information you submit does not violate any otherperson’s rights.
If you provide us with personal information of a reference or any other individualas part of your application, it is your responsibility to obtain consent from thatindividual prior to providing the information to us. By providing personalinformation of another individual, you are affirming that you have obtained such consent.
Information we collect from other sources
Information from Other Sources
We could link the data you provide to us, with other publicly availableinformation about you that you have published on the Internet – this mayinclude sources such as LinkedIn and other social media profiles.
We may receive your personal data from a third party who recommends you asa candidate for a specific job opening or for our business more generally, throughour company network.For the purpose of background check reports in connection with yourapplication, and as permitted by applicable law and/or with your consent,Biomedica could obtain information about you from other sources.
These other sources may include:
References - details about work experience, education, skills, character,
and other information or otherwise from identified references and prior
employers (may be in writing or through a phone call).Educational Records - transcripts, diplomas, degrees, or certifications
received, and letters of attendance or verification from educational or
vocational institutions attended.Credentials - credentialing, licensing, and any exclusions statuses.
Biomedica is an equal opportunity employer, which means we offer equal
treatment to all applicants. Biomedica does not discriminate, either directly or
indirectly, on protected grounds: race, color, sex, gender identity, sexual
orientation, nationality, national origin, ethnic origin, religion, beliefs or creed,
age, disability, marital status, veteran status, or genetic information in any area
of recruitment.
How we use your information
Depending on your jurisdiction, we need a lawful basis in order to process yourpersonal data.
Our legitimate interests are the evaluation of candidates and, if successful, therecruitment of staff for our business.
We use the information about you in the following ways:
To consider your application in respect of a role for which you have
applied.To consider your application in respect of other similar roles.
To communicate with you during the recruitment process.
To match any information that we receive from you with information
obtained from third party data providers.To find appropriate candidates to fill our job openings for vacant positions.
To send you a formal employment offer, if we determine you, as a suitable
candidate.To help improve and develop our own recruitment processes.
Automated Decision Making / Profiling
We will not use your data to make any automated decisions. We do not use
technology to select appropriate candidates for Biomedica. Our selected
candidates are considered based on criteria expressly identified by Biomedica,
or typical in relation to the role for which you have applied. Any decision
concerning who we will interview, who will proceed in the followed interview
round, and who will eventually fill the job opening will always be made by our
staff.
Law Applicable To Job Application
If we share your personal information with an affiliate located in another country
in its capacity as a potential employer in this location, the affiliate will handle
your personal information in accordance with this Policy. Any hiring or other
employment-related decisions will be made by the hiring affiliate in accordance
with the laws of the country where the job will be located.
Place Oh Data Processing And Ways Of Transmission
Biomedica is headquartered in Federal Republic of Germany, but also operates
across other countries. Personal data about you may be accessible to Biomedica
affiliates as well as to some Biomedica’s affiliates inside and outside European
Union (“EU”)/European Economic Area (“EEA”), and selected vendors and
partners, established in the EU/EEA or globally.
Your personal data may be accessed by staff or suppliers in, transferred to and
stored at, a location outside the EU or the EEA. Where Biomedica processes
personal information in countries that may not provide the same level of data
protection as in the EU/EEA or in your own country, where you are resident,
Biomedica will implement reasonable and appropriate legal and technical and
organizational security measures with the aim to ensure the security of the
processing and in particular to protect your personal data from unauthorized
access, use or disclosure.
Such measures include, but not limited to, maintaining binding contractual
arrangements with all third parties processing personal data of individuals, for
and on behalf of Biomedica, executing, where necessary, adequate data transfer
mechanisms, in the form of EU Standard Contractual Clauses (SCCs). These SCCs
are used for any cross-border data transfers from the EU to controller or
processors established in third countries, as adopted and approved by the
European Commission, or by the competent supervisory authorities, in the
absence of an adequacy decision and/or any other data protection related
certifications in place, with the aim to achieve an adequate level of data
protection of the personal information of those individuals.
For residents of EEA – whenever we transfer your information outside of the EEA,
we will take all reasonable steps to ensure that adequate safeguards are put in
place to protect your information (unless we are permitted under applicable
data protection law to make such transfers without additional formalities e.g.
where the recipient country is considered an adequate destination). Such
safeguards include the use of European Commission approved standard
contractual clauses as mentioned above. Where appropriate we may also ask foryour explicit consent.
Contractual Arrangements And International Data Transfers
As a data controller, Biomedica aims to establish a high level of data protection
and privacy for its data subjects and partners alike. To that end, Biomedica has
developed and uses specific privacy and security related language in its
contractual arrangements with third party service providers acting for the
benefit of Biomedica as data processors in compliance with applicable data
protection legislation.
Through its privacy-compliant contractual arrangements, Biomedica sets out the
scope, subject-matter, duration, and purpose of the data processing activities
carried out by its data processors and their sub-processors (if any) as well as the
types of personal data processed and the involved categories of data subjects.
Moreover, details are provided with regard to the service provider’s obligations
in its role as data processor which include indicatively its confidentiality
obligations, the procedure to be followed in case of a data breach incident,
cooperation regarding inquiries from data subjects and authorities, assistance
for the performance of data protection impact assessments, international data
transfer mechanisms to be executed in the case of cross border data transfers,
specific rules for the due diligence and engagement of sub-processors,
implementation of appropriate security measures and personal data breach
indemnification commitments.
Our service providers are required to be transparent and inform us in advance
about their affiliates and any external collaborators (acting as sub processors)
that might be involved in processing activities. In case that a service provider
and/or any of its collaborators, are located outside the EU and/or the EEA, we
request that they also execute appropriate data transfer mechanisms with such
third parties to cover any onward transfers; in particular the EU Standard
Contractual Clauses (SCCs) as approved by the European Commission, in the
absence of an adequacy decision and/or any other data protection related
certifications. This approach establishes and maintains a high level of data
protection and privacy for the individuals we interact with in the EU and beyond.
Disclosures Of Your Personal Data
We may have to share your personal data with the parties set out below for the
following purposes
Other companies or partners of Biomedica that may be based inside and
outside of the Federal Republic of Germany and that may carry out
centralized administrative and recruitment activities as processors and
joint controllers.Where you have applied for a job opening through an online job
board/site, we will disclose to such provider certain information, including
but not limited to a unique identifier used by such provider to identify you,
and information about your progress through our hiring process for the
applicable job opening, and other information involving analysis of data
relating to you as an applicant for employment. Service provider’s Privacy
Notice in respect of job board use of the Disposition Data is sole
responsibility of the provider.Where you have applied to a job opening through another service
provider, we may disclose data similar to the Disposition Data defined
above to such service provider. The service provider shall be the data
controller of this data and shall therefore be responsible for complying
with all applicable law in respect of the use of that data following its
transfer by us.
Security Of Personal Data
We will take all steps reasonably necessary to ensure that your data is treated
securely and in accordance with this Privacy Policy, applicable data protection
laws and regulations as well as international security standards. All data you
provide to us is stored on secure servers and accessed and used subject to
our security policies and standards.
Biomedica has implemented reasonable physical, technical, and managerial
controls and safeguards to keep your personal data protected from
unauthorized access, disclosure, alteration, and destruction. Such measures
may include, but are not limited to: firewalls, access controls, encryption of
information while it is in storage, separation of duties, and similar security
protocols. Access to your personal data is limited to a restricted number of
Biomedica employees whose duties reasonably require such information and
third parties with whom Biomedica contracts to carry out business activities
on its behalf. Our employees have been trained on the importance of privacy
and how to handle and manage personal information appropriately and
securely.
We have put in place procedures to deal with any suspected personal data
breach and will notify you and any applicable regulator of a breach where we
are legally required to do so.
Unfortunately, the transmission of information via the internet is not
completely secure. Although we will do our best to protect your personal
data, we cannot guarantee the security of your data transmitted through any
online means, therefore any transmission remains at your own risk.
Retention Period
In case you do not start working in Biomedica, we keep your personal data
for a period of 6 (six) months after the recruitment process ends, unless the
applicable law of the respective jurisdiction provides for another term. After
the expiration of this retention period, your personal data will be deleted.
Your personal information may be deleted prior to the expiry of the retention
period upon receipt of a written request by you to us.
In the event you are offered, and you accept a job with Biomedica, your
personal data will be kept in accordance with Biomedica Employees Privacy
Policy, which is available to all Biomedica Employees.
Your Data Protection Rights
Under applicable laws and subject to any legal restrictions, you may have the
right to request us to:
Provide you with further details on the processing of your personal
information.Provide you access to your personal data that we hold about you.
Update any inaccuracies in the personal information we hold that is
demonstrated to be inaccurate or incomplete.Delete any personal information that we no longer have a lawful basis
to use.Provide you or a third party, with a copy of your data in a digital format
(data portability).Stop a particular processing when you withdraw your consent.
Object to any processing based on the legitimate interests or public
interest to process information, unless our reasons for undertaking
that processing outweigh any prejudice to your data protection rights.Restrict certain aspects of the processing of your information.
To exercise these rights, please contact us at: dp@biomedicagmbh.com
You are also entitled to lodge a complaint with the supervisory authority for
the protection of personal data of your country of residence or place of work,
if you consider that your statutory rights have not been respected or that you
have not received a response to your requests according to the specifications
of law.
Policy Updating
Biomedica reserves the right to amend this Privacy Policy from time to time
to reflect technological advancements, legal and regulatory changes, and
Biomedica’s business practices, subject to applicable laws. If Biomedica
changes its privacy practices, an updated version of this Privacy Policy will
reflect those changes by posting any revisions on with the respective update
of the effective date listed on the bottom of this Privacy Policy. We therefore
encourage you to periodically visit this page to stay informed of how we are
using your personal data.
Contact Information
If you have any questions in relation to this Privacy Policy, or you want to
obtain more information about Biomedica’s privacy practices, please contact
our Privacy Office by email at dp@biomedicagmbh.com
Last updated on 16/04/2025